Supply Chain Assistant Manager

Brief Summary

The Supply Chain Assistant Manager is responsible for supporting daily supply chain operations, including material planning, purchasing coordination, inventory control, warehouse activities, shipment planning, and cross-department communication. This role ensures materials are available on time to support production needs, while maintaining inventory accuracy, cost control, supplier follow-up, and smooth delivery to customers. The role also supports LMW compliance and documentation control, ensuring proper material movement, inventory accuracy, and customs-related records are maintained according to company and government requirements.

Job Description

• Support overall supply chain activities, including purchasing, planning, warehouse, inventory control, and shipment coordination.
• Work closely with Production, Quality, Engineering, Customer Service, and Logistics teams to ensure material availability and smooth production flow.
• Monitor supplier material shortage, delivery status, and production requirements to avoid shipment delays.
• Review and follow up purchase orders, supplier commitments, delivery schedules, & overdue materials.
• Coordinate with warehouse team to ensure proper receiving, storage, issuing, stock accuracy, and cycle count activities.
• Support inventory control activities, including slow-moving stock, excess materials, FG stock, WIP status, and stock reconciliation.
• Assist in shipment planning to meet customer delivery requirements and revenue targets.
• Prepare supply chain reports such as shortage list, inventory report, shipment plan, supplier delivery performance, and action tracking.
• Support improvement projects related to material flow, warehouse layout, inventory accuracy, lead time reduction, and process efficiency.
• Work with cross-functional teams to resolve supply chain issues, including material delay, wrong delivery, quality issue, customs/logistics delay, or urgent customer demand.
• Ensure supply chain activities follow company procedures, safety requirements, ISO standards, and internal control guidelines.
• Lead or support team members in daily problem solving, follow-up actions, and continuous improvement activities.
• Handle and support LMW related activities, including import/export documentation, customs declaration support, material movement control, and compliance with LMW requirements.
• Coordinate with Logistics, Warehouse, Purchasing, Finance, and external agents on LMW documentation, shipment clearance, and customs-related matters.
• Monitor LMW inventory movement, including raw material, WIP, finished goods, scrap, return goods, and bonded stock accuracy.
• Ensure all LMW records, permits, reports, and supporting documents are properly maintained for audit and customs inspection.
• Support monthly or periodic LMW reporting, reconciliation, and internal checking to ensure compliance with company and government requirements.
• Follow up with relevant departments to ensure LMW transactions are updated correctly in the ERP/system.

Qualifications

• Degree in Supply Chain, Logistics, Business Administration, Manufacturing Management, or related field.
• Minimum 5 years of working experience in supply chain, planning, purchasing, warehouse, logistics, or manufacturing environment.

Required Skills & Abilities

• Experience in ERP systems such as SAP, Oracle, or similar system is an advantage.
• Expertise in both optical components and metal assemblies, ensuring that the final product meets the highest standards of quality and reliability.
• Able to communicate with suppliers, internal departments, and management effectively.
• Good understanding of production planning, inventory control, purchasing process, warehouse operation, and shipment coordination.
• Experience in LMW, customs, import/export, bonded warehouse, or manufacturing logistics will be an added advantage.
• Good problem-solving and follow-up skills.
• Strong communication and coordination skills.
• Able to work under pressure and support urgent production or shipment needs.
• Good leadership and teamwork mindset.
• Strong documentation control, accuracy, and compliance mindset.
• Strong sense of responsibility, discipline, and ownership.
• Analyzing data and preparing reports using Excel or ERP system.
• Good planning, organizing, and time management skills.
• Able to identify risks early and escalate issues when needed.
• Able to work with government departments, forwarding agents, internal warehouses, finance, and logistics teams on LMW matters.
• Knowledge of import/export, customs, LMW, bonded warehouse, or logistics process will be an added advantage.
• Good command of English, Bahasa Malaysia, and Mandarin will be an added advantage.

Edmund Optics shall, in its discretion, modify or adjust the position to meet the company’s changing needs. This job description is not a contract and may be adjusted as deemed appropriate by Management.

Interested candidates may send their CVs to eomyhr@edmundoptics.com.my